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Fee Schedule for Colleges & Universities


Enrollment Reporting

Federal Family Education Loan Program
Student Status Confirmation Reports (SSCRs) for guaranty agencies and NSLDS
No charge
Deferment forms and enrollment verifications
No charge
Federal Direct Student Loan Program
SSCRs through the NSLDS
No charge
Deferment forms and enrollment verifications
No charge
Online Data
Electronic reports made to other eligible requestors
No charge
Secure Web access to institution- and student-specific data
No charge
Enrollment Verification
Perkins and private loan deferments and processing requests from scholarship grant and other aid programs
No charge
Gainful Employment Reporting
Gainful Employment data you provide to the Clearinghouse is reported to the Department of Education on your behalf
No charge 



Verification of degrees and other academic achievements to employers, background screening firms and others
No charge



Verification of enrollment to student service providers (e.g., credit grantors, housing providers, travel companies, software discounters, etc.)
No charge


Reverse Transfer

Automated platform enabling course/grade data to be transferred from a four- or two-year institution to any two-year institution in order to award associate degrees to eligible students
No charge



Standard Annual Subscription
Reports on the enrollment status at other institutions of your prospective, current and former students.

A single StudentTracker subscription can be used by all collegiate areas budgeted from institutional funds that are not funded or reimbursed by outside entities.

There are three options, you can:

  1. Get StudentTracker for FREE by:
    • Participating in our free DegreeVerify and EnrollmentVerify services, AND
    • Report these additional data elements: class level, college ID, and major and/or CIP
  2. Reduce the fee by 50% (you pay only 5¢ times your school's enrollment or a $150 minimum) by:
    • Participating in our free DegreeVerify and EnrollmentVerify services, OR
    • Reporting these additional data elements: class level, college ID, and major and/or CIP
  3. Pay an annual fee equal to your school's enrollment* times 10¢, payable in advance (minimum annual fee is $300).

Premium Service Annual Subscription
Adds a robust suite of research tools to your standard StudentTracker subscription:

  • Analysis-Ready Report: Displays one row per student, enabling immediate analysis of detail report across eight (8) academic years
  • Ability to Re-Run Files: Provides newest data in our database for same cohort of students with up to four (4) reloads over 365 days1
  • Signature & Snapshot Reports for Your Institution: Comprehensive completion and persistence/retention rates specific to your institution and/or system of institutions
  • Data Visualization: Graphical representation of your institution-specific outcomes and trends, including gender, race/ethnicity, graduation time frames, and remediation

Based on enrollment volume (annual price)*

  • $795: <4,000 enrollment
  • $1,295: ≥4,000 to 9,999 enrollment
    • Institutions that did not report an enrollment number to IPEDS will be charged $1,295
  • $1,995: ≥ 10,000 enrollment

System of Institutions:
Annual price is equal to the sum of the
individual prices for all institutions included
in the subscription.


StudentTracker for Outreach Programs

Reports on the post-secondary enrollment status of outreach program participants nationwide.

Small Program
  • Data File Limit: 12 submissions
  • Annual Record Limit: 5,000 records
  • Maximum Web User Accounts: 5 users
$425 per year
Medium Program
  • Data File Limit: 15 submissions
  • Annual Record Limit: 10,000 records
  • Maximum Web User Accounts: 10 users
$1,000 per year
Large Program
  • Data File Limit: 20 submissions
  • Annual Record Limit: 20,0002 records
  • Maximum Web User Accounts: 15 users
$2,500 per year


Student Self-Service

Online service that lets students print enrollment certificates, view their enrollment histories and student loan deferments, check enrollment verifications performed on their behalf, and identify servicers for their private and FFEL student loans.
No charge.
(You must participate in Enrollment Reporting, DegreeVerify, and EnrollmentVerify)


Transcript Services

Electronic Transcript Exchange
Web-based service that enables participants to securely exchange an unlimited number of electronic transcripts via the Clearinghouse secure network.
No charge
Transcript Ordering
Web-based transcript ordering.
No charge
"Touch-free" electronic processing and delivery (for Ellucian's Banner®, Colleague®, or PowerCampus system users only)
No charge
Transcript Center
Web-based application for securely and electronically requesting and receiving high school transcripts from connected high schools.
No charge
NSC SecurePrint
Secure and automated print-to-mail transcript service compatible with our FAST, FASTER, and FASTEST transcript solutions.
No charge


Clearinghouse Academy

Half-day workshop that teaches you how to more fully utilize our services. Workshops are held regularly throughout the country. (For more, see Clearinghouse Academy.)
No charge

*Enrollment is equal to the fall enrollment (headcount) as reported to the federal government (IPEDS). Fee schedule effective January 1, 2018.
1 Applies to files created on and after July 23, 2016
2If you have more than 20,000 records to track, please contact us to discuss available options.